Date: 19th October 2024 (Saturday)
Time: 11:00 AM
Location: Room No. 6014, MBA Building, FBS, Dhaka University
Estimated Duration: 1 hour 40 minutes
1. Welcome and Introduction (5 minutes)
A warm welcome to all attendees, followed by a brief introduction to the main objective—forming the Transitional Committee for the IB Alumni Association and the Board of Advisers.
2. Objective of the Transitional Committee (10 minutes)
- Discussion of the committee’s key responsibilities, including:
- Membership Registration
- Website Publication
- Arranging the AGM
- Election for the Full Functional Executive Committee in AGM
- Passing the Constitution in AGM
- Bank Account Opening
- Registration under the Society Act
- Community Engagement
- Consensus will be sought for any additional objectives or adjustments based on input from attendees.
3. Formation of the Transitional Committee (30 minutes)
Nomination Process:
- Attendees will nominate and select the President of the Transitional Committee through voting or consensus.
- Following the President’s selection, nominations will be made for:
- Vice President
- Secretary
- Treasurer
- Additional committee members will be appointed for roles such as:
- Membership and Outreach
- Communications
- Events and Programs
- Professional Development Department
- Community Engagement Department
- Research Wing
- Media and External Affairs Team
- Global Wing
- Program-Batch Wing (BBA, MBA, EMBA, MITB, etc.)
- Adjustments to roles and responsibilities may be made based on group consensus.
4. Formation of the Board of Advisers (20 minutes)
Nomination and Selection:
- Nominations will be invited for the following positions:
- Chair of the Board of Advisers
- Vice Chair of the Board of Advisers
- General Members
- Honorary Members
- The Board of Advisers will serve in a non-executive, advisory capacity, offering strategic guidance and mentorship to the Alumni Association.
- Members will be selected based on their experience, involvement, and contributions to the alumni community.
- The structure and roles will be finalized through discussion and consensus.
5. Discussion of Key Activities (15 minutes)
- Open discussion on the core activities of the Transitional Committee, including:
- Membership Registration
- Website Publication
- AGM Planning
- Election for the Full Functional Executive Committee
- Constitution Drafting
- Bank Account Opening
- Registration under the Society Act
- Additional activities may be proposed and included based on group consensus.
6. Immediate Next Steps (10 minutes)
- Assign tasks and responsibilities to committee and board members for immediate action items.
- Set timelines and deadlines for key activities.
- Agree on the date for the next meeting.
7. Open Discussion (10 minutes)
- Provide an opportunity for attendees to share additional ideas, concerns, or suggestions.
- The group may revisit or adjust tasks or responsibilities based on the discussion.
8. Closing Remarks (5 minutes)
- Summarize the key takeaways from the meeting.
- Remind attendees of their assigned tasks and responsibilities.
- Encourage ongoing participation and communication within the alumni community.
